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Unilever research a Personal Assistant.
Business Context and Main Challenges of the Job:
- Operates in an evolving macro-economic environment both local and international;
- Company objectives for level and quality of service;
- Ability to remain calm under pressure;
- Relates with various functions and at all levels within and outside Unilever;
- Proactively manages the assigned executive’s diary, and seamlessly plan his/her itinerary, schedule and meetings.
Main Accountabilities:
- Manage the day-to-day administration of managers’ office and diary;
- Develop and maintain an effective & efficient documentation and filing (electronic and hard) process;
- Efficiently organise bookings, planning itineraries, and acting host for official guests;
- Manage agendas of meetings, produce memos of such for review and proactively follow up on actions;
- Manage sensitive matters and information regarding peculiar issues within the function;
- Liaise with Managers and other functional heads as necessary;
- Collate daily, weekly and monthly activity reports as required;
- Coordinate/render general administrative services in the function e.g. archiving, ensuring seamless provision of utilities and supplies (stationery etc), reporting of defects, etc.;
- Respond to queries and requests on non-technical issues and escalate to the Executive where necessary;
- Make efficient travel arrangements as required.
Key Skills and competencies:
- University graduate;
- Two – three years experience in an administrative capacity in a reputable company;
- Exploitation of Information Technology – proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook(calendar management in particular across different time zones);
- General office administration – setting up live meetings, tele and video conferencing etc.;
- Organizational awareness & knowledge;
- Result orientation and Prioritization;
- Attention to detail;
- English: Good written and oral communication
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